Privacy Policy

At the White Rock Museum and Archives (“we,” “us,” or “our”), we are dedicated to safeguarding the privacy of all visitors to our website (https://www.whiterockmuseum.ca/). This Privacy Policy outlines in detail how we collect, use, and protect your information, in compliance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA). By using our website, you agree to the practices described in this policy.

Who We Are

Our website, https://www.whiterockmuseum.ca/, is operated by the White Rock Museum and Archives. For privacy-specific inquiries, please contact us at:

Collection and Use of Personal Information

What Personal Data We Collect and Why

We do not collect, process, or store personally identifiable information (PII) through the use of the “Really Simple Security” plugin and its add-ons. These tools are implemented solely to enhance the security of our site and do not handle or store data governed by the General Data Protection Regulation (GDPR) or equivalent privacy laws.

Other data may be collected through contact forms or email interactions, including:

  • Personal data: Name, email address, and any additional information provided through forms.
  • Transactional data: Any purchase-related details if applicable.
  • Technical data: Cookies and analytics data to improve user experience.

We collect and retain this information to:

  • Respond to queries.
  • Enhance the website experience.
  • Comply with legal requirements.

Comments

If visitors leave comments on the site, we collect the data shown in the comments form, along with the visitor’s IP address and browser user agent string to help with spam detection.

Media

If users upload images, they should avoid including embedded location data (EXIF GPS), as these may be accessible to site visitors.

Contact Forms

Data submitted via contact forms is retained for customer service purposes for a limited period. It is not used for marketing unless explicitly stated.

Cookies

Our website uses cookies to enhance user experience. These include:

  • Session cookies for site functionality.
  • Analytics cookies to track site performance.

Visitors can control cookie settings through their browser.

Analytics

We may use third-party analytics tools to monitor site performance. All collected data is anonymized. For opt-out options, refer to the respective analytics provider’s privacy policy.

Who We Share Your Data With

We do not share personal data with third parties unless required for site functionality or legal compliance. Vendors providing caching or analytics services (e.g., QUIC.cloud) may process temporary, anonymized data for technical purposes.

How Long We Retain Your Data

  • Contact form entries: Retained for six months.
  • Analytics data: Retained for one year.
  • Other records: Retained as per operational needs or legal requirements.

Your Rights and Choices

Under Canadian privacy law, you are entitled to:

  • Access and Correction: Request access to or correction of your data.
  • Withdrawal of Consent: Withdraw consent for data collection or processing.

For assistance, contact us using the details provided above.

Where Your Data Is Sent

Data may be processed by external services (e.g., web hosting or caching). Any data transfers comply with PIPEDA standards.

Additional Information

Caching for Enhanced User Experience

To improve website performance, we utilize caching technology. Key details:

  • Cached files are temporary.
  • Vendors like QUIC.cloud manage cached data securely. For details, refer to their Privacy Policy.

How We Protect Your Data

We use measures such as encryption, access controls, and staff training to protect your data.

Data Breach Procedures

In the event of a data breach, we have systems in place for internal reporting and user notifications as required.

Third-Party Data

If we receive data from third parties, it is handled in compliance with this policy.

Automated Decision Making

Our website does not utilize automated decision-making processes.

Regulatory Disclosures

We adhere to all applicable laws, including industry-specific regulations.

External Links

Our site may contain links to external websites. We are not responsible for the privacy practices of those sites. Please review their policies independently.

Changes to This Privacy Policy

We reserve the right to update this Privacy Policy. Changes will be reflected on this page with an updated “Last Revised” date.

Contact Information

For privacy-related inquiries, contact:

Last Revised: January 16, 2025